Professional Etiquette for Requesting References
When you apply for employment, awards, or grants the potential employer or selection committee generally requests two to three references, sometimes more. Below are a few rules of etiquette for requesting professional references.
- Politeness, common courtesy and good manners are important. Remember the way you request a reference is a reflection of your character.
- Identify professionals who will provide a favorable reference of your attributes. Select individuals who can write about your qualities for the intended position.
- Ask the reference writer well in advance of your due date, three to four weeks is best. A request less than two weeks borders on being rude.
- Provide adequate information about the purpose of the reference letter i.e., a position, award, or grant.
- If your request is for a general reference letter, inquire if you may duplicate the letter for multiple uses now and in the future.
- Provide the reference writer with necessary names, titles, forms, mailing address, and stamped envelopes as indicated.
- Provide the reference writer with a current copy of your curriculum vitae, resume, and/or summary statement of things they may not know; i.e., volunteer experiences, hobbies, or extraordinary circumstances you've overcome.
- Always send a thank you response. The reference writer is taking time from their schedule to invest in you. Demonstrate good manners with a formal thank you.
- Follow-up with each reference writer. Let them know if you received the job, award, or grant.
- Keep in touch with the reference writer. Be willing to invest in their interest areas - don't just take.
- Drop them a line on a routine basis so they know what you are doing.
Contact Us
University of Rochester
Box SON
601 Elmwood Avenue
Rochester NY 14642
Phone: 585-275-2375
